A Better Way to Prepare Retrospectives with Votum for Slack

Last month at Fast Growing Co. was a mess, but Emma is relieved now that her team has launched the big new feature they’ve worked on for the past 3 months. It’s been a bumpy journey, lots of ups and downs, loads of coffee and more than a few weekends at the office. Now it’s time to slow down a bit and get together with the team to reflect on the journey.

Emma is a project manager on a team spread across two locations. The remote team team will be visiting the HQ next week, so that will be the perfect time to summarize the journey, have a retrospective meeting and make sure to improve the process for the future projects.

Since the team is already using Slack, Emma will try Votum, a new Slack app that will help her make a shared list where her teammates can suggest topics for discussion and vote the ones they feel are the most important.

After installing it from the Votum website, Emma creates a new list – “The Big Retrospective”.

 

In Who can add items? Emma enables Everyone to add items to the list, so that her teammates can submit their topics proposals. In order to get candid input and prevent biased voting, Emma sets Transparency to Anonymous. This way nobody, including Emma, can see who submitted which list item, nor who voted for each item.

Emma can now share the list in her team’s Slack channel and call for contributions.

 

After sharing the list to a channel, everybody in #emmas_team sees Emma’s message and can view the list, vote and submit their proposals.

 

Albert, a developer on the team, was particularly frustrated by the ever changing requirements during the development. He’ll go on to propose making a detailed spec for each task up-front and reviewing it with another team member before proceeding to implementation.

 

 

As more people add their suggestions, Emma starts to get a clearer picture of what worked and what didn’t in the past few months. The remote team feels they’ve been given an equal voice and are able to voice their problems transparently. By the time the meeting starts, everyone has already thought about possible solutions for the problems so the discussion is more focused and effective.